Not so long ago, the majority of us got our news mainly through television, newspapers and trade magazines. These formal establishments did (and mostly still do) have teams of editors and multiple revisions before articles go to print. Facts are verified with sources, grammar and punctuation is confirmed through style guides, and spelling is double-checked with a dictionary. Boring process, right?
Fast forward to today. Real news is distributed by ordinary citizens without the aide of an editing staff. This allows quick access to so many varying viewpoints. Unfortunately, the lack of extra eyes on work can allow those spelling and grammatical errors to creep in. And though social media has adopted a more relaxed style than traditional business writing, clear spelling and grammar errors can still detract from the point of your communication.
Scenario: You own a vacuum cleaner business, and provide customer support on social media. A customer comes to you with a complaint; your company failed to properly pack a unit and one of the required attachments is missing. In your apology, there is a misspelling. This distracts the customer from your response, and the customer replies “Well, how could I expect your company to remember all the parts if your employees can’t even spell!” This is a severe example, of course; however customers expect professionalism and accurate data from companies.
Much is forgiven in our modern take on grammar; ending sentences in prepositional phrases may not raise an eyebrow. And that’s fine. Overly formal writing is not the point. You can be sure that this blog post on grammar would definitely fail in William Strunk Jr.’s eyes (if you’re not a word nerd like me, that guy wrote The Elements of Style, in 1918). Today’s point is to write in a way that makes your audience comfortable and creates a sense of trust.
Ways to check spelling and grammar before posting:
- Use any built-in spell check feature available in your software
- If spell check is absent, copy your text into Word or other word-processing software, then paste back into Twitter, Facebook, etc.
- Use spelling websites to look up words in question (for spelling and meaning!)
- Re-read your own copy to catch anything the spell check does not
- Pretend you are your reader. Does your copy make sense? Did you clearly convey your message and answer all questions?
- When in doubt, ask a friend to read your copy
I hope these tips help you. I know I’ll be re-reading this post before I publish. You might lose faith in me if you found a spelling error in here!